Identify the importance of meeting
Discuss different types of meetings. : informal, formal, large group, a meeting of four to five of the people involved, One to one meeting
Types of Activities :
Look at the problem and decide what kind of meeting is the best way of dealing with each one.
Eg: The board required a report on your department’s long term plans over the next 10 years.
There is to be a company picnic next month and everything has to be planned and organized. You are a participant of the meetings discussed above. What would you say to express your point of view, make objections, ask for opinion to end a meeting.
2) Writing reports and summaries (10/5 hrs)
Reports
Criteria for writing reports
- Organization
- Development
- Style
- Trip Report
- Progress Report
- Lab Report
- Feasibility / Recommendation Reports
- Incident Reports Investigative reports
- Meeting – Minutes
- Pre writing
- Writing
- Re writing
Criteria for writing summaries
- Overall Organization
- Internal Organization
- Development
- Style
- Length
- Audience Recognition
- Grammar and Mechanisms
- Prewriting
- Writing
- Re-writing
Eg: Listen to a conversation recording of a meeting between two people. Answer questions based on it. After Understanding the conversation draft a summary.
4) Advertisements and commercials (10/5 hrs)
- Cut out your favorite advertisement from a news paper . Prepare a short presentation covering the following points. (Target customers, how it works in terms of promoting the product attracting attention , arousing interests, creating a desire, encourage to take prompt action.)
- Describe favourite TV commercials to your partner. Say why you think they are effective,
Simulation
You in the buying department of your company. Decide in what terms, price, condition etc you are prepared to buy a product, make notes, negotiate with the seller.
You are the chief buyer for a company. Find one from a salesman the following.
About a product : wholesale price, recommended retail price, how quickly the goods can be shipped, how each item is packed, where the product is manufactured.
Procedure: Look at the new words in a dictionary. Practice the necessary expressions. Write the necessary notes
before enacting the situation.
6) Travelling on business (10/5 hrs)
- Making reservations – flights and at a restaurant. Speak over the phone. Send a fax
- Meeting or being met : role play eg: a foreign business person arriving at the local airport and the other person is waiting to welcome him. Role play the whole scene up to leaving the airport.
- Write a list of advice which might be given to foreign visitor.
- Tell a visitor about office routines in our country: working hours , holidays, relationships between the boss and employees , recreational and sport facilities for staff officers.
Eg 02: Write a memo asking your boss to give the visitor a brief explanation of your firm’s activities.
Eg 03: Draft a fax to the visitor informing the date abd the time you propose for the visitor / or phone her / him.
7) Practical Component ( Assignment)
- Design a questionnaire to be used to interview persons in a company / hotel.
- Collect information about their work, daily routine etc.
- Present your findings to your colleagues and organize the information and write a report.
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